London, UK
Personal assistant
at SHH
SHH is seeking an experienced personal assistant to support its head of business development and partner and creative director in London.
We are looking for someone who is enthusiastic, organised and motivated – a creative and ambitious individual who possesses a keen eye for detail, impeccable communication skills, excellent phone and email manners and a track record of dealing with clients at a high level. Both the partner and the head of business development will travel extensively and have busy schedules, so the candidate needs to be calm, able to prioritise clearly and concisely and have the ability to work fast and confidently.
The ideal candidate will have had a few years of experience in a similar role. You will have an inclusive and reflective approach and enjoy being a ‘go-to’ person with excellent problem-solving skills. You will be alert to opportunities, comfortable with responsibility, and able to carve out a coherent path using your own initiative.
Duties and responsibilities include:
- diary management
- travel arrangements
- day-to-day arrangements for both parties, including meetings, restaurant reservations and personal appointments
- answering and filtering calls and emails, liaising with clients and suppliers, welcoming visitors and being the first point of contact for both
- preparing pitch documents and portfolios in InDesign
- assisting in responding to requests for proposals/information (PQQs/EOIs, tenders, proposals, presentations)
- supporting the partner and the head of business development in identifying and researching relevant business opportunities
- coordinating meetings with potential clients and assisting with following up and tracking
- assisting the wider hospitality and commercial team with occasional tasks
- organising team outings
- being an intrinsic part of the practice’s ‘admin team’, covering and helping when and as needed
- liaising with the PR consultant, at the direction of the head of business development, and assisting in administrative duties for the PR team
- liaising with the head of social media and the SM team and offer support as needed
- assisting in the development of the business’s brand, while liaising with the relevant key people
- supporting the company’s website designer in updating projects and materials
- assisting in the creation of marketing materials and documents where necessary
The ideal candidate will possess:
- excellent organisational skills and the ability to coordinate multiple projects
- excellent verbal and written communication skills, well-spoken, courteous, and articulate
- collaborative ethos
- apassion for design, art, and the creative world
- command of Microsoft Office (Word, Excel) and Adobe InDesign
- the ability to act with discretion at all times
- intuition and the ability to free think and act with confidence
- flexibility and adaptability
- a positive and supportive attitude with a problem-solving mentality
To apply please submit your CV and a cover letter outlining your qualifications and detailing your suitability by demonstrating how your skills and experience and skills match the job description.
Working Hours are 9:30 am to 6 pm, with the possibility of working one day from home.