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London, UK
Office administrator
at Casson Mann

Casson Mann is hiring a full-time office administrator to join its team in London on a maternity cover basis.

Casson Mann is an exhibition and interior design company. We are looking for a highly organised, enthusiastic office administrator to join our friendly team of 21 people based near Old Street, EC1. The office administrator will ensure that the studio is run in a smooth and efficient manner and will be expected to support the management team with ad hoc tasks as necessary.

Required skills and experience:

  • excellent verbal and written communication skills
  • great organisation skills and a keen attention to detail
  • a supportive and proactive approach to working as part of a busy team
  • a desire to learn and develop
  • comfortable working with Apple Mac Computers, and proficient in Microsoft Office
  • an interest in museums and design would be helpful
  • prior office administration experience is a must
  • health and safety experience is not necessary, but a bonus

Studio administration:

  • managing and implementing Casson Mann’s health and safety policy across the studio
  • maintaining the company archive (including image archive), database, intranet and studio space
  • organising company events including studio lunches, the annual summer trip and Christmas parties
  • organising travel and producing travel itineraries for designers travelling internationally
  • booking and arranging team training
  • assisting with the tracking and provision of IT equipment to staff
  • being a point of contact for IT troubleshooting, including liaising with our external IT support
  • supporting the company founder with diary management, travel itineraries and ad hoc tasks

Facilities management:

  • managing external cleaning and recycling contractors
  • ordering office supplies, stationary, design materials and kitchen supplies to an approved budget
  • assisting with annual renewals of subscriptions and external suppliers

Reception duties:

  • answering the phone and taking accurate messages
  • checking the company email address – answering or forwarding as appropriate
  • acting as the first point of contact for visitors, being hospitable
  • being responsible for the tidiness of the office at all times and particularly when visitors are expected
  • booking couriers and printers
  • managing office master diary and meeting arrangements, organising meeting rooms, lunch etc.

HR support:

  • organising monthly breakfast meetings – drafting agenda and following up on agreed actions
  • updating the company intranet
  • organising CVs, arranging interviews, keeping track of the process and sending out responses to all applicants
  • posting job adverts
  • organising work experience or internships
  • sponsorship and visa admin

Finance support:

  • completing expenses for the company credit cards, keeping track of spending and filing receipts
  • support with invoicing when needed

Can interested candidates please email their CV and covering letter via the apply for job button below.

Casson Mann is proud to be an equal opportunities employer and we recognise and celebrate the benefits of a diverse and inclusive team.

Salary: £25,000 - £30,000
  • Applications have closed.