Portland, USA
Project accounting and operations coordinator
at Allied Works
Allied Works is hiring a project accounting and operations coordinator to join its team in Portland, Oregon.
Allied Works is seeking a part-time or full-time project accounting and operations coordinator to join our Portland, Oregon office. This role supports the financial and operational health of the studio, working closely with firm leadership and external partners to manage project accounting, cash flow, benefits and insurance.
Role and responsibilities:
- set up detailed projects in project management system including budgets, phases and sub-consultant information
- create client invoicing, perform collections, and coordinate with our third-party accounting team on AR and AP
- collaborate with principals and Project Leads to manage project accounts
- maintain client invoice and collections forecasting, and monitor project-and studio-wide cash flow
- regularly update bi-weekly cash position trackers using Google Sheets
- process checks and prepares bank deposits
- maintain Certificates of Insurance for sub-consultants and vendors
- administer company insurance policies
- coordinate employee benefits in partnership with our third-party HR provider
Qualifications:
- bachelor’s degree in accounting, finance or related field, or equivalent professional experience
- three to five years’ of relevant experience; prior work with a project-based firm (e.g., architecture, design or engineering) is strongly preferred
- familiarity with QuickBooks Online and Microsoft Excel required; familiarity with Factor a plus
- highly organized with strong attention to detail and the ability to manage multiple priorities independently
- skilled problem-solver with a proactive mindset and strong communication skills
- discretion and professionalism in handling confidential information
Benefits:
- competitive salary
- health, vision, and dental insurance (four plan tiers)
- generous, flexible paid time off
- FSA plan
- 401(k) retirement savings plan with access to financial planning resources
- annual bonus opportunities
To apply, please submti your resume and a brief cover letter via the apply for job button below, with accounting and operations coordinator application in the subject line. Shortlisted candidates will be asked to interview and provide references.
About Allied Works
Allied Works is a 40-person architecture and design studio with offices in Portland, Oregon, and New York City. Guided by a commitment to craft, innovation, and purpose, our work engages cultural and civic life at every scale – from museums and creative workplaces to education centers and residences.
We are a community of makers, collaborators, and peers who share a passion for design and a dedication to advancing social and environmental well-being. Allied Works is an equal opportunity employer and strongly encourages candidates of all backgrounds to apply.