Barcelona, Spain
Office and community coordinator
at BIG
BIG is seeking an office and community coordinator to join its team in Barcelona.
BIG is a group of over 500 architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our New York, Copenhagen, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining – to affordable housing that feels everything but, and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One, to living in floating cities, and eventually Mars! While we are led by a group of expert partners, directors and associates – a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG Schools offer in-house lessons, while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, and to give form to our future, one project at a time.
BIG is looking for an office and community coordinator to support our office in Barcelona
Our office in Barcelona was established last year, now counting 22 employees and we are now on the lookout for a full-time office and community coordinator to provide support with the day-to-day running of the office.
You will be based in our Barcelona office and become part of a fast-paced, young and vibrant office environment, where we guarantee that no two days are ever the same.
Providing high quality support and joggling many tasks simultaneously is a big part of the job, hence understanding the immediate needs, being proactive, as well as having a high sense of urgency is important to fulfil the role. At BIG we always provide the possibility to grow the area of responsibility and ownership, depending on your own ambitions!
As an office and community coordinator at BIG Barcelona, you will report directly to the managing director and your main responsibility will be (not limited to):
- managing office suppliers and identifying new needs as they occur (insurance, IT, catering, alarm system office supplies etc.)
- ensuring the office is a presentable, inviting and inspiring
- managing, booking, preparing and clearing meeting rooms
- managing lunch and dinner orders for office and office meetings
- monitoring and maintaining office supply stocks as well as food/kitchen
- managing, booking and preparing office couriers
- booking travel, hotels, trains and cars for all travelling staff
- assisting with office and client events
You will be responsible for many different aspects of the office, in close collaboration to your stakeholders, mainly located in the Copenhagen, such as:
- managing finances, invoicing, expenses, in collaboration with finance
- managing IT, purchasing equipment, maintenance, in collaboration with IT
- managing legal, ensuring compliance, office insurances, in collaboration with legal
- on ground onboarding and offboarding of staff, in collaboration with HR
We seek a person who:
- is excited about being part of a smaller office in a larger international architectural firm
- understands that supporting the architects in delivering world class architecture requires a world class back office
- is fluent in Spanish and English, preferably with a few years of experience with living in Spain
- has relevant experience in a similar role with the ability to quickly learn new things
- is organised, structured and has an eye for detail and ability to work in a fast-paced environment
- is calm, focused and capable of multi-tasking and prioritising independently
- finds it fun to joggling multiple tasks, from ordering coffee to larger scale strategic projects supporting the growth of the operations
The deadline for applying is 18 December. We will run interviews ongoing and we are looking to fill the role asap. To submit your application please click the ‘apply’ button below.