London, UK
Studio manager/PA
Piercy&Company is looking for a studio manager and PA to join its London office.
This is a central role managing the core operational functions of the studio, ensuring administrative processes and day-to-day activities run smoothly. Part of the studio and communications team, you will be working closely with the HR and operations manager and managing the studio assistant to support a growing practice of 80 plus architects and designers. In addition to overseeing the studio, the role covers PA duties for all four directors. Attention to detail, a positive ‘can-do’ attitude and a high level of initiative is key.
The successful candidate will be experienced in a similar role, and have excellent demonstrable communication and organisation skills. An interest in the arts or architecture would be a welcome bonus.
General duties include, but are not limited to
Studio:
- managing full on-boarding process and facilitating staff inductions
- overseeing facilities maintenance and repairs for air conditioning, lighting, printers and any other studio/ workshop appliances
- managing office maintenance accounts (electricity, cleaning contracts, business rates)
- supporting the studio assistant where necessary with welcoming visitors to the studio, answering the phone, providing refreshments for meetings etc.
- managing IS0 14001/9001 accreditation and annual audits alongside the HR and operations manager
- assistance with annual update of company policies
- assisting HR and operations with H&S and booking fire safety assessments
- planning and scheduling CPD’s and lectures
- assisting with marketing, website updates and business development when required
- managing loaned equipment; iPads, PPE, cameras, Oysters etc.
- coordinating the planning and execution of studio events, including summer and Christmas parties
- communicating and maintaining Covid safety measures
Finance:
- overseeing studio budget and spending
- managing supplier business accounts
- coordinating monthly statements
PA:
- diary management
- scheduling meetings, booking events and coordinating travel
To apply, please digitally submit the following:
- a cover letter outlining your relevant experience and suitability for the position
- CV
The above documents should be attached as PDF’s (no links to file sharing applications) and submitted via the ‘apply for job’ button below quoting ‘studio manager application’.
By submitting your application to us, you are providing Piercy&Company with your full consent to process, manage and retain your personal information for the purpose of considering you for potential employment.
Remuneration is dependent upon experience.
Piercy&Company is an equal opportunities employer.
Application deadline: we are looking to fill the role as soon as possible, so please apply at the earliest opportunity.
Please note: due to the high volume of applicants we will only be in contact should you be invited to interview.