London, UK
Receptionist/accounts assistant/administrator
at Formation Architects
Formation Architects is seeking a receptionist/accounts assistant/administrator to join its team in London.
Formation Architects, a London-based architectural practice wish to appoint a full-time receptionist/accounts assistant/administrator also providing general secretarial support.
Reporting to: reception, PA to directors, accounts, accountant
Qualifications/skills:
- basic book-keeping skills
- Microsoft Office
- Microsoft Outlook
- ability to operate a telephone system(basic system)
Commitment: a personal and professional attitude is required, and a willingness to learn and improve to develop the role.
Aptitude: the receptionist/accounts assistant should be numerate, familiar with basic accounting and able to produce accurate work; they should be polite, efficient and adaptable, and be able to deal with callers and visitors in a friendly manner.
Duties and responsibilities:
- to greet visitors politely and efficiently; prepare refreshments for meetings. To monitor conference rooms; to ensure reception area and conference rooms are tidy
- to help set up zoom meetings in the conference rooms
- to deal with deliveries; to distribute incoming post; to frank outgoing post; to book couriers, cabs, reprographics, visitor’s car parking
- to operate the telephone switchboard politely and efficiently, forwarding calls and taking messages where appropriate
- assisting accounts payable with invoices
- to monitor and order all stationery, office supplies and ensuring the studio is always kept neat and tidy and looking its best at all times
- to maintain magazine subscriptions and update as required
- assist director’s PA with overflow work, particularly in absences/holiday cover
- assist project teams with administration work as required
- ensure all project emails are filed correctly and promptly using in-house filing system
- to order and set up in-house lunches as required
- assist with in-house and external function
If you are interested in an opportunity to join our friendly, professional team, please submit your CV and covering letter via the ‘apply for job’ button below.
We receive a large number of applications so if you do not hear back from us within 21 days, consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies. In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies.