Dezeen Jobs

Sybarite is seeking a bid coordinator to join its team in London.

About Sybarite 

Sybarite is a global design practice leading the ever-evolving face of benchmark retail, experiential culture, and hospitality. Founded in 2002 as a boutique studio dedicated to luxury retail, Sybarite has since grown into  a global design agency with projects ranging in scale from masterplans and architecture to interiors and  products. Sybarite’s unique approach is reflected in the studio ethos and appreciation for the finer things in  life, whether it be championing cuisine or promoting personal development. 

The Sybarite team hails from all over the globe with each member adding their own flavor to how Sybarite  thinks, acts, and works, united by an appreciation for the finer things in life. The practice prides itself on a  culture that embraces collaboration, creativity, and innovation to provide its clients with the very best  solution. 

Role

We are looking for a bid coordinator to join our growing team here at Sybarite. Working closely with the head of brand image, PR, and brand manager in helping to ensure the conversion of general awareness into new  client acquisition. Primarily supporting with the timely production and submission of PQQ, competitions, bids and tenders in pursuit of securing new projects.  

Key requirements:

• proven experience coordinating, compiling, and packaging bids/tenders for submission
• strong attention to detail, ensuring the accuracy of deliverables to meet bidding requirements
• experience of the design sector would be an advantage, in addition to experience working/communicating in China, Asia and the Middle East
• excellent time management skills, with an ability to break down tasks and allocate to relevant personnel  internally and monitor progress
• strong interpersonal and communication skills with the ability to build and maintain strong collaborative  internal and external working relationships at all levels across the studio 
• proven organisational skills and ability to calmly manage a busy workload and deliver to tight and strict  deadlines 
• a strong understanding of how to effectively dissect and analyse client and bid requirements and develop  response plans  
• ability to use client communication to extract information required and to turn this into bid-winning written  responses
• IT and graphics capabilities
• InDesign, Photoshop, MS Word 

Responsibilities:

• compiling PQQ and tender responses, liaising with sub-consultants, proof reading answers supplied by  team members and ensuring bids are produced to a high standard and in line with our brand guidelines
• ensuring bids are fully supported in terms of supporting collateral e.g. case studies, CVs, images etc.
• supporting project teams and head of new business Asia with bid administration works
• developing and maintaining CRM software (contact, lead input, conversion of leads)

Attributes:

• a graphical eye and strong attention to detail and accuracy 
• highly developed work ethic, self-motivated and a true team player
• organised with the ability to clearly define requirements from the team
• experience working with CRM/ERP systems required 
• ability to plan, manage and prioritise workloads as well as work under pressure  
• experience working within a mid-sized studio, working closely with project teams  

Please submit CV’s and portfolio’s using the ‘apply’ link below. 

No recruiters.

www.sybarite.com

• Applications have closed.