Dezeen Jobs

Studio Ashby is hiring a studio manager to join its team in London.

This is a varied and dynamic role with wide-ranging responsibilities.

The ideal candidate will be highly organised, self-motivated, approachable and helpful. They will be able to quickly establish relationships with others, be calm and conduct themselves professionally at all times.

They will work using their initiative and apply a hands-on approach to tasks. A team worker who will bring enthusiasm, ambition and a collaborative mindset to the role.

You are:

• positive person with a solutions-oriented mindset and excellent problem-solving skills
• efficient and proactive
• good communicator
• self-driven with great initiative
• highly organised with strong prioritisation skills and an ability to drive work to conclusions and deliver to deadlines
• team player
• comfortable and confident in Mac OS, Office 365, and have basic InDesign skills
• someone who has at least three years experience in a similar role, this will be your second or third position as a studio manager, personal assistant or similar office administrative role
• able to maintain the highest level of confidentiality, diplomacy and professionalism
• willing to provide out-of-hours support on the very odd occasion
• fluent in written and spoken English
• interested in design and the creative industries

You will be responsible for

Office management

• managing all IT, software and telecoms across the business and working closely with our external IT consultant
• managing all elements of the building maintenance, including the utilities, cleaning, insurance and security
• being the main key holder listed for showroom and studio, managing all other key holders
• supporting the team with general studio administration eg. post and deliveries and stationery, keeping the studio clean and tidy
• general day-to-day management of the studio, making sure we have fruit, flowers, and kitchen basics, and ensuring it always looks presentable
• meeting and greeting all visitors, being a great host serving refreshments or lunch
• lead the Monday team meeting, ensuring everyone is briefed on key events that week
• organising all company travel
• arranging gifts for staff birthdays and Christmas cards/gifts for clients
• answering the studio phone
• organising any team socials eg. summer and Christmas party
• completing any applications and award submissions
• managing the company’s physical and digital filing system
• managing office costs effectively
• diary and travel management for the directors
• overseeing new business leads with the associate director
• managing the company database of suppliers with the designers
• supporting the senior management team in promoting a positive and supportive work environment and company
• ensuring the company continues to be environmentally conscious across all aspects of the business and be proactive in seeking new ways in doing so
• managing the company’s health and safety policy and fire risk assessment, ensuring these are reviewed and acted upon

HR 

• providing advice to employees on company benefits and entitlements, including the company pension scheme and health insurance
• taking ownership of the company handbook, updating all policies and procedures as and when necessary
• working closely with the directors through the recruitment process, organising interviews
• managing the onboarding process for all new employees and consultants, administering all documentation for new joiners and current employees
• managing the company’s health insurance policy
• managing the bi-annual employee review process, issuing the morale score and collating results
• supporting the directors on upkeep/maintenance of our cloud-based HR system
• support the directors in liaising with our external HR consultant when required
• overseeing the studio intern with the support of senior management

PA to Sophie Ashby 

• managing Sophie’s calendar and diary
• managing and preparing complex travel itineraries, eg. Milan Saloni, personal holidays
• managing Sophie’s car – tax disc, MOT, servicing, expensing mileage and leasing
• assisting in any organising/admin tasks associated with marketing
• manage the utilities for Sophie’s apartment
• conducting research

The salary of this role will be based on experience.

www.studioashby.com

• Applications have closed.