London, UK
Junior office coordinator
at XCO2
XCO2 is looking for a junior office coordinator to join its team in London.
A successful low carbon environmental and building services consultancy, based in a beautiful central London office, is seeking to appoint a junior office coordinator to join our team. The company is young and dynamic, with a relaxed, friendly and diverse work environment. We are one of the winners of the CIBSE Awards 2022: Building Performance Consultancy of the Year (up to 50 employees). Our staff get engaged in regular social activities and build lasting relationships. More information here: https://xco2.com/about/culture
The role is a full-time and permanent position working within our existing operations team and will take shared responsibility for office administration and support functions, reporting to the operations manager and directors. This crucial and wide-ranging role combines day-to-day coordination of the core operational functions of the organisation and would be suited to a proven well-organised multitasker with experience of working in creative environments.
Benefits:
- nine-day fortnights – currently employees get every other Friday off, without impacting the number of hours worked on other days, holidays or salary
- work from home – the position will require three to four days working from the office with the ability for the remaining days to be worked remotely
- flexible working – we operate flexible working hours, so long as this is eight hours per day between the hours of 8 am and 7 pm with core hours between 10 am and 5 pm each weekday
- holiday entitlement – employees are entitled to a total of 25 days’ annual leave; three of these days are to be taken between Christmas Day and New Year’s Day, as the office is shut during this period; for part time workers this entitlement will be pro-rated to the number of days worked
- pension scheme – the company will provide pension contributions up to a maximum of three per cent of your fixed annual salary, that is, if you choose to contribute five per cent of your annual salary, the company will contribute another three per cent
- private health insurance with discount on gym membership available to employees with 24 months service
- income protection insurance available to employees with 24 months service
- referral bonus for recruitments
- volunteer day, one per year
- professional membership, one subscription per employee per year
- cycle to work scheme
- advanced maternity, paternity and shared parental leave package available to employees with 24 months service
At XCO2, we are committed to valuing diversity and we seek to provide all staff with the opportunity for employment, career and personal development. We believe that people from different backgrounds help bring fresh ideas and unique approaches, which then makes us a more innovative and open-minded company.
Qualifications and experience:
- minimum of bachelor’s degree
- one year of experience in a similar role or customer service within the retail or hospitality sectors
- excellent knowledge of Microsoft Office Suite; Outlook, Word, Excel, PowerPoint
Responsibilities
General administration and coordination:
- maintaining smooth running of office including supplies of stationery, cleaning and other office supplies and ensuring everything is in good working order
- sorting incoming post/courier deliveries
- welcoming clients/guests and offering refreshments
- taking and transferring incoming calls, taking messages as required
- providing administrative support to office coordinator, operations manager, directors and working teams
- supporting day-to-day issues with IT systems and software, ensuring any issues are resolved efficiently by external IT support company
- assisting with organisation of events such as the staff Christmas party
- any other relevant ad hoc admin tasks
Project administration:
- setting up and updating projects on Harvest (project management software), Zoho and Google Sheets
- creating new project folders and archiving completed project folders
- monitoring staff timesheets
- raising, issuing and logging invoicing, and assisting Credit Control
Marketing and business development administration:
- work with and support the marketing lead in carrying out their marketing, public relations and business development duties
- assist in maintaining and updating a CRM system to track leads, opportunities and client interactions
Human resources:
- maintaining daily staff attendance, including lateness records, holiday leave and sick leave
- assisting with the onboarding of new team members, including setting up IT equipment
- booking staff training when appropriate
Useful additional attributes:
- excellent communication skills
- excellent organisation and timekeeping
- working knowledge of Adobe Suite; InDesign, Illustrator
- knowledge of Sage accounting software; training will be provided
For applications, please forward your CV to Laura Hargreaves at XCO2 via the apply for job button below.
No recruitment agencies please.