London, UK
Studio manager
at CAKE Architecture
CAKE Architecture is hiring a studio manager to join its team in London.
CAKE is seeking a studio manager to join its team of 12 plus in Dalston, East London. CAKE is an architecture, interiors and design studio based working across several different sectors, including hospitality, retail, residential, festival/music work, wellness, events and more. For more information on our work, please visit www.cake-architecture.com or follow us on Instagram at @cake.architecture.
We are seeking someone proactive and adaptable to assess our current ways of working and help develop the office structures, systems and processes.
The role is to be primarily studio-based, with the ideal candidate enjoying an energetic and dynamic studio environment with several fast-paced jobs typically in the studio. The studio manager will be responsible for managing day-to-day studio operations, providing support on practice admin, finance, HR, PR and communications and will assist with fee and bid development.
Responsibilities:
- first point of contact for phone calls and visitors to the studio
- overseeing day-to-day operations, including posting, managing studio supplies, and maintaining the studio diary
- director-specific: coordinating and managing diary, including arranging internal and external meetings, appointments and video calls, providing reminders and time management support
- assisting the financial director, including processing receipts/expenses, assisting in generating invoices, and preparing weekly reports on project-based resource and forecasting
- assisting in managing the work pipeline
- assisting with fee proposals, pitches, grants, competitions, award submissions etc.
- resource management, including reports and projections alongside project leads and directors
- monitoring timesheets and leave requests
- taking meeting notes and following up with actions of all internal & client meetings where required
- managing CAKE’s Instagram (including scheduling posts and cross-posting to LinkedIn etc.) and website updates
- managing communication with publications; distribution of press releases and project publication information
- acting as a first point of contact for HR matters
- assisting with onboarding and off-boarding of all employee
- contributing to a positive and supportive working environment
- organising reviews and feedback sessions for employees
- assisting with managing job adverts and applications
- organising studio outings and events
- supporting the personal and professional development of the team
- support with IT and software administration, liaising with external providers, and assisting with general technical troubleshooting
- developing current systems, policies and structures; exploring and implementing new systems as required (e.g Monday, Trello, Notion etc.)
- organising facility maintenance
Essential skills and experience:
- strong knowledge of GSuite Programmes (Docs, Sheets etc.)
- strong people skills and the ability to communicate effectively and efficiently across all levels
- proactive attitude and hands-on approach
- efficient and highly organised
- experience in client-facing roles
- experience in administration
- excellent written and spoken English
- right to work in the UK
Desirable skills:
- Adobe InDesign, and the wider Creative Cloud package
- we work with FreshProjects, so any experience with this software would be a bonus
Application
Please send your CV and cover letter to [email protected] alongside any salary expectations.
Salary: £32,000-£38,000 depending on experience level and based on a five-day, 40hr work week.
Hours: three to five days per week
Start date: as soon as possible. No later than the end of February.
Contract: permanent with a three-month probationary period.