London, UK
Studio manager
at LTS Architects
LTS Architects is looking for a studio manager to become part of its team in London.
Reporting to: practice director/managing directors
Purpose of job: delivery of the administrative functions in the business
Qualifications: minimum two years’ experience and/or educated to degree level
LTS Architects are an award-winning studio of designers based in a quiet mews off Bermondsey Street. The practice has extensive experience working on a diverse body of projects, currently including the Science Gallery, a cultural space in the heart of Guy’s Hospital campus, as well as a range of exciting high-end residential and larger mixed-use developments.
We are currently seeking a talented studio manager/PA to join our team. The main duties of the studio manager/PA role are set out below. This is not intended to be all-inclusive, and other duties within the studio may be required. It is important that the job holder recognises this and adopts a flexible approach to the role. Although this is a full-time position, we welcome applications from those who wish to be considered for flexible working patterns.
Salary
Dependent on skillset and experience
PA responsibilities to directors:
- effective management of the directors’ diaries, liaising internally and with clients to arrange meetings and ensuring all required briefing materials are provided
- planning ahead to ensure any potential diary clashes are identified in advance and managed accordingly
- booking any required travel, accommodation or couriers for the director and wider team as required
- updating weekly timesheets
- producing presentation portfolios
Studio responsibilities:
- meet and greet visitors
- answer incoming calls, taking messages and transferring calls
- management of meeting rooms using Outlook, ensuring IT equipment required is set up and ready for use, providing refreshments as necessary
- ordering weekly groceries and refreshments
- providing administrative support to the studio
- assistance with financial processing on V1
- taking deliveries, collecting post on a daily basis and distribution of post as required
- managing the office move in December 2019
- organising social events and office trips
- bid submissions and procurement
- award submissions
Office administration
Filing:
- project
- office folders
Document archives:
- implementing electronic archive
- managing offsite archive
- formatting documents for design teams
Knowledge sharing and learning:
- managing subscriptions, updating and filing
- creating knowledge library; online and hardcopy
- organising monthly project presentations
Website:
- design updates and changes
- regularly compile, draft and post news stories
- keep project pages updated and new projects
Person skills:
- exceptional communication skills and telephone manner
- proven self-starter – able to work independently with a proactive attitude
- highly organised and able to multitask
- ability to plan ahead and ensure preparation in advance for each day
Technical skills:
- excellent command of the written and verbal English language
- good knowledge of Microsoft Office – Word/Excel/Outlook
- knowledge of InDesign and Photoshop
- experience supporting an architectural practice
Please submit applications using the ‘apply’ link below.