London, UK
Receptionist and studio assistant
at Piercy&Company
Piercy&Company has a vacancy for a receptionist and studio assistant to join its team in London.
We have an exciting role in our studio for a proactive, part-of-the-studio team receptionist and studio assistant.
The role involves assisting our marketing and finance teams, as well as the HR and operations manager and studio manager, being an active member of the studio, working across all aspects of the practice whilst ensuring administrative functions and day to day activities of the practice run smoothly. Attention to detail, a ‘can-do’ attitude and a high level of initiative is key in this position.
The role will be based in our studio in Camden, Monday to Friday, 9am-6pm.
General duties include, but are not limited to…
Leading responsibilities
Studio:
- answering and transferring incoming calls
- welcoming visitors to the studio
- providing refreshments for meetings, ensuring the meeting rooms are prepped and ready before meetings and cleared after use
- AM/PM studio walk arounds
- keeping front of house clear of clutter and presentable
- managing the meeting room calendars and scheduling meetings
- dealing with incoming and outgoing post and overseeing any deliveries arriving to the studio
- stocktaking office supplies
- ordering stationery and sundry supplies as required
- responsible for ‘admin cupboard’ and contents
- signing in and out equipment and Oyster cards
- booking couriers, taxis and train travel as required
- running errands as required
- providing ad hoc administrative support to project teams including printing, binding
- keeping the kitchen areas clear and stocked
- setting up studio lunches, breakfasts, drinks functions and other events and needed
- supporting the studio and communications team
- organising workshop and material purchasing
- studio related purchasing
- working closely with HR/operations manager and office manager
Assisting responsibilities
Marketing/communications/finance:
- assisting with updating marketing material including company website and events
- support use of company branding and templates
- assisting with external event planning
- assisting communications manager with monthly internal newsletter
- assisting head of finance with administrative tasks where needed
- assisting with facilities related tasks
Piercy&Company is an equal opportunities employer.
Please submit your CV using the ‘apply for job’ link below.
Please note we will only be in contact should you be invited to interview.
Application deadline: we are looking to fill the role as soon as possible, though understand that an immediate start may not be possible in all cases