London, UK
Administrative and communications assistant
at Caruso St John Architects
Caruso St John Architects is currently looking for an administrative and communications assistant to join its London practice.
Caruso St John Architects is a medium‐sized architectural practice with offices in London and Zurich. The practice works across a range of sectors in the UK and Europe and is well known for its cultural projects and collaborations with artists. Recent projects include the commission for the British Pavilion at the 2018 Venice Architecture Biennale, the Stirling Prize‐winning Newport Street Gallery for Damien Hirst, the Millbank project for Tate Britain and a suite of commercial galleries for Gagosian in London, Paris, Rome and Hong Kong.
We are looking for an administrative and communications assistant to support the office manager and new business and communications manager. This is a varied role which, alongside day-to-day office support, will involve the delivery of exhibitions of the practice’s work and the compilation of two forthcoming monographs.
This would be an ideal first job for an enthusiastic and culturally engaged graduate, keen to gain insight into the operation of a busy architectural practice with an international profile.
A good eye for design and familiarity with Adobe CC is required. A part‐time position could be considered for the right candidate.
Key duties
Office:
- answer phones and direct calls
- unpack and put away deliveries
- keep the studio and back-of-house areas tidy
- book travel and accommodation and keep a record of bookings
- order groceries and stationery supplies/maintain stocks
- assist with archiving projects
- assist the office manager as needed
Communications:
- assist with the compilation of material for books and monographs
- monitor incoming emails to the press account and forward on relevant messages
- respond to day-to-day requests for information from magazines and other publications
- respond to enquiries from architecture students
- maintain the press archive and PR database
- assist with delivery of exhibitions of the practice’s work
- maintain and update the practice website
New business:
- monitor architectural press and tendering portals for forthcoming opportunities
- assist with the layout and drafting of responses for PQQs, tenders and competition entries
- assist with the production of practice brochures and presentations
- maintain the practice image library and project information database
Essential skills
- familiarity with Adobe Creative Cloud and MS Office software
- strong sense of responsibility and attention to detail
- good time management and organisational abilities
Desirable:
- European languages
Salary
- £23,000 per annum
Application
Interviews will take place on a rolling basis.
Please email your CV and a short covering note to [email protected], with the subject heading ‘Admin and Comms Assistant’.
Please note that, due to the volume of applications we receive, we are unable to confirm receipt of applications over the phone and can only contact candidates shortlisted for interview.
No agencies please.