London, UK
Receptionist/administrator
at ACA Studios
ACA Studios is looking for a full-time receptionist/administrator to join its team in London.
ACA Studios Ltd is an architectural practice based in the heart of Bankside, London. We are an award-winning practice known for its innovative designs and its ability to deliver complex schemes that enhance the environment for both the public and private sectors.
You will provide vital support to the practice through a variety of administrative tasks including all front house-of-house reception duties.
Front of house duties:
- greet visitors
- answer all incoming phone calls
- organise refreshments for visitors as well as breakfast and lunch for meetings where required
- manage meeting room bookings
- open, scan and distribute incoming post
- organise outgoing post and create postage labels
- keep communal areas and meeting rooms clean and tidy
- run and empty the dishwasher twice a day and tidy the kitchen after lunch
- order weekly groceries
- order stationery, office equipment and model-making materials and keep track of office supplies
- manage studio printer and binding supplies
- organise magazine boxes and current issues
- water plants in the studio
Administration duties:
- process purchases, purchase orders
- book couriers, taxis, train tickets, restaurant reservations and accommodation for staff
- create and log purchase orders and log purchases on the order book
- help organise CPDs and file attendance records
- general administration: support for all members of staff including research tasks, document management and binding of project reports
- cover studio manager duties when the studio manager is on leave
- support studio manager
- carry out fire marshal duties
This is a great opportunity for a positive, adaptable and professional candidate with good communication skills and the ability to multitask to join a friendly, creative, and vibrant practice. Basic IT skills and excellent phone manners are essential, experience in an office or studio environment and/or interest in design is an advantage.
Salary negotiable depending on experience, to start as soon as possible.
Please send CVs via the apply for job button below.
ACA Studios Ltd is an equal opportunities employer.